5 September 2012

Hints & Help – Internal Communications

In this day and age it is extremely important to be able to provide your customers and followers with information quickly. Mobile phones have become ubiquitous, and the increase in social media has meant it is now much easier to reach your target audience. With this is mind today’s Hints & Help covers the manner in which communication technology is integrated into the Paritor system.

SMS

With most children and parents having access to mobile phone technology, we felt it prudent to include an SMS service within the program. This service allows you to send text messages to individual phones or to multiple numbers should you wish to do so.

To access the SMS sending screen, click Tools on the ribbon menu.

Blog text buttons

Fig 1. The ribbon menu with Send Text Message button highlighted

Clicking the SMS button yields this screen. Completing the Tel Number field adds this number to the list you are sending the messages to. Once the first number is in, populate the text box on the right hand side with your message. The program gives you a word count in the bottom right hand corner.

Blog SMS screen

Fig 2. The send the SMS screen

Once your message is complete, click Send SMS, which will send the message to the recipients in the list. Of course, text messages are not unlimited; to purchase more, there is a service within the program.

SMS Log

Fig 3. The SMS Log screen with purchase button.

From this screen you can buy more texts, but the principal function of this screen is to act as the SMS Log, which catalogues all the text messages that are sent through the system. The group, filter and date drop down menus allow you to sift through the texts more efficiently, as the potential number of texts sent through a hub can be very large. When you click the purchase texts button you will see the following screen.

Blog 3 Text Purchase

Fig 4. The text message purchase screen.

From here you can purchase more text messages and view the Log. The Log keeps track of all the texts that are sent out through your system, their dates and times. This is especially useful if you use the SMS service to remind teachers and parents of dates in their calendar.

Paritor also has an internal email service which has been covered in a previous blog, which can be found here.

Both these services allow you, the music service, further opportunities to connect with and inform your staff and pupils; the idea being that you’ll be able to use Paritor’s software as a one stop shop for administration. Keeping emails and the all-important SMS service within the program means fewer programs being open and higher productivity, a boon at this time of year!

4 September 2012

CPD for Managment and Admin Staff of Music Hubs

This academic year marks the start of a new chapter for Paritor. It is the first year we will be running a range of CPD courses specifically for the management and back office of music hubs. The courses will include:

  • Administration
  • Timetabling
  • Pupil Management
  • Resource Management
  • Invoicing and Debtors
  • Data Management
  • Communications
  • Report Writer

This side of CPD has, for a long time been overlooked. But the office environment is as real for the performing arts as elsewhere and now is a good time to brush up on skills. The rapid changes require a skilled, knowledgeable workforce with employees who are adaptable, flexible and focused on the future.

You will recieved a course brochure in the next couple of weeks. Or, if you can't wait that long give us a call on 01395 445092 to find out more.

This term we'll be attending ....

NAME CONFERENCE 2012: THE ANNUAL EVENT FOR ALL MUSIC EDUCATORS

When: 5th-6th Oct 2012
Where: Yarnfield Park Conference Centre, Stone, Staffordshire.

For more info visit:
www.name.org.uk

Come and see us in the exhibitor area, we are always happy to see your friendly faces!

Welcome Back!

This year is set to be a new chapter in the world of music education. Music has carefully carved its place in today's education and will remain an integral part of our treasured culture.

Despite this, funding will decrease. It is important therefore, that this is not felt by the current worldclass quality of music education. The National Plan sets out that only a minimal amout of funding can be spent on the back office. Here, at Paritor we know that it is entirely possibble to reduce costs but it is necessary to have fully trained staff, with access to good equipment and information.