30 March 2011

Hints & Help: Instrument Hire/Loan dates

Hi all. The Hint and Help blog this week is a day early due to the fact that I will be out of the office tomorrow. The blog this week may not be relevant to all of you as it concerns instruments, however it is very important to clarify.

It was brought to my attention this week that the Instrument Hire/Loans have many dates and fields relating to the hire, specifically the Terminated date, the Agreement Ends date and the Returned date. These seem similar in name so it is important to explain the different functions and reasons for using each one.

the Termination Date is purely advisory, so that is the date that you expect the Instrument to be returned. the only thing that it affects is the report showing termination dates.

The Returned Date is the important one, that is the one you put in when you have the instrument in stock therefore ending the hire and making the instrument available for a new hire.

The Agreement End Date does not make the instrument available, but still stops billing the payer for the instrument hire. This would only be relevant in certain situations. For example if a pupil stops using the instrument and does not want to continue the hire, but instead of returning the instrument to you they gives the instrument to their Teacher or School, you would enter an Agreement End date, the Teacher/School will then return the instrument to be in stock and at that point you will enter a Returned Date.

I hope that you have found this blog helpful, if you have any thoughts or queries please feel free to comment or contact us on support@paritor.co.uk and 01395 445092. The Hint & Help blog will return next week. Thanks for reading.

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